Please see below a briefing from the AHRC communications team about the activities taking place to support your exhibition and sessions and promote the Connected Communities Festival more generally.
During key periods of the event, the AHRC will have up to three film crew roaming the event, two of these will be supporting the festivals two live-stream feeds and the other will be developing a short film of the day.
Live Stream: At each of the venues (St. Davis and Motorpoint) over the two days the AHRC will have a social amplification team filming two live-stream feeds. The team are an external supplier who we have used at many times before.
The crew has a set schedule where they will be roaming the exhibition areas, highlighting the activities being displayed, interviewing key project representatives as well as covering sessions and showing pre-recorded films. When the crew are filming the sessions and roaming the exhibition space the footage will be live to a remote audience.
One member of the team will prep you just before you are live as it is important not to leave dead air space, so at this point so it is important not to leave your stand. The tone will be conversational and you should talk to the interviewer rather than look directly at the camera. We will mention this to you again before the interview so no need to prepare or worry that you might forget something. The content from the live-stream will be available after the event as short YouTube videos. The Social Amplification team may be in contact with you before the event to ask some basic questions about the format of your session or stand so that they understand how best to present it.
The live stream can be seen at the link below, please promote to anyone who is unable to attend the event in person.
Film: In addition to the live streaming, on Tuesday 01 July the AHRC’s in-house multimedia person will be at the Festival, with a small production team, making a short film about the event. The film will capture the feel and essence of the Festival through bite-size interviews with exhibitors and vox-pops with delegates. Unless you have already stated that you do not wish to be filmed the crew may well approach you at any time during the day, to ask you some basic questions about the work you are presenting and how you feel the event has gone.
The film will be feature on the AHRC’s website and YouTube channel. It will serve as an up-to-date look at the Connected Communities Programme and will be aimed public and academic audiences alike. We film much more than we use of the film but we try to get a range of projects to give a good overview of the day.
Social media: The AHRC will be tweeting from the festival using the hashtag #ahrccc from the @ahrcpress account. Please feel free to use #ahrccc in the lead up to the event and tweet us directly if you would like us to retweet and information about your project during the course of the festival. We will be promoting the programme and will publicise your involvement where we have permission to do so.
Press and PR: The AHRC will be sending out a general press release about the programme about the festival and will be contacting you directly in follow up to the information given in the communications questionnaire. We will send you a copy of the general press release once this has been signed off. If you are working with your university press office on press releases or news items please contact Danielle firstname.lastname@example.org so that we can support your work and ensure that all the appropriate branding and messaging has been included.
Logos: If you need the AHRC or Connected Communities logo, the files you will require are available in a Dropbox folder at: https://www.dropbox.com/sh/zsapqcl9pmvria1/NJNxkdrljz. This folder contains a folder of files suitable for most uses, as well as other versions which should meet most specialist file types required by designers. Guidelines on acknowledging our support are available at http://www.ahrc.ac.uk/News-and-Events/Acknowledging-our-support/Pages/Acknowledging-our-support.aspx. Please also bear in the mind the logo guidelines at http://www.ahrc.ac.uk/Information/Pages/Logo.aspx and pass these on to designers if necessary.